EXTENDED COURT SITTING HOURS PILOTS IN MAGISTRATES' COURTS

27 Jan 2003 03:45 PM

Good practice guidelines, developed as a result of the extended court hours pilot schemes, were published today by Courts Minister Yvette Cooper, as part of the evaluation report on three pilots which concluded last year.

The three pilot schemes were set up to look at the impact of sitting hours in Magistrates' Courts on delay, effectiveness and efficiency of the courts. Lord Justice Auld's report recommended that there be a 'thorough examination of the need for and the costs/benefits of extending court working hours'.

The good practice templates for extending court sitting hours and improved inter-agency working are contained in the independent evaluation report into the extended court hours pilot schemes conducted in London and Manchester from May to September 2002. The evaluation found that the pilots were not cost effective, largely due to the low number of cases and the existing adequate capacity to handle the majority of cases during normal hours. However, it suggested that useful lessons could be learnt from the pilots in addressing additional court capacity problems in the future. The good practice templates are now available for local areas, where there are capacity problems, to consider.

Courts Minister Yvette Cooper said:

'This pilot scheme was set up to examine whether extending court hours proved a cost effective way to improve the efficiency and effectiveness of the courts. After a recommendation from Lord Justice Auld, the scheme tested the impact of particular extensions to sitting hours on reducing delays, deterring local criminals, improving access to justice and helping reassure local communities.

'In practice, the night courts proved prohibitively expensive although the early morning sittings were more useful.

'PA Consulting has produced a full evaluation report. The report's conclusion has been that whilst there has been some reduction in delays and some qualitative improvements for victims and witnesses, the extended court sitting hours piloted in magistrates' courts proved to be prohibitively expensive and were not cost effective, especially given the fact that there are only limited capacity pressures facing the magistrates courts during normal sitting hours.

'The findings indicated that the early morning sittings did assist the handling of cases and the earlier hearings of overnight remand cases had a beneficial effect on those cases already listed for hearing that day. In contrast there was less demand for the late night trials option, where the relatively low volume of cases led to disproportionate additional costs.

'PA Consulting concluded that there were insufficient benefits in terms of increased throughput, reduced delay, improved attrition or overall quality of justice to justify the higher costs of extending court hours under current capacity conditions. However, they noted that useful lessons could be learnt from the pilots in dealing with increased pressures on court capacity due to increased workload, which might arise in future from such initiatives as Street Crime, and increased numbers of police officers.

'The guidelines will be circulated so that areas which need to expand court capacity in the future can learn the lessons of these extended court hours options.

'I am grateful to all the personnel in the criminal justice system from police officers through to court staff, lawyers and the judiciary for making these pilot schemes possible. As ever, it is the dedication of these individuals that will ensure the criminal justice system is able to respond to the needs of our society.'

The most positive parts of the pilots - the early morning sittings (probably focusing on a 9:30am start) and the use of 'specialist courts' in the late afternoon - will now be considered by all Magistrates' Courts Committees (MCC). The lessons learnt are being shared with the Crown Court where there is greater immediate pressure in relation to caseload.

The pilots were held at two locations, Bow Street in London and Manchester Magistrates' Court. Manchester MCC has decided, on the basis of their experience, to extend their use of early morning sessions at Trafford Magistrates' Court to include early morning fines courts.

Glenys Stacey, Justices Chief Executive for Greater Manchester Magistrates' Courts Committee area, said:

'Planning and running this pilot demonstrated once again how well the agencies involved in the criminal justice system in Greater Manchester work together, both to develop joint working arrangements and also to overcome the practical difficulties that can arise on a daily basis. Operating the pilot has demonstrated to all the agencies involved that there are possibilities, from which there could be advantages in arranging courts outside the normal 10am to 4pm weekday work pattern.'

Ashley Truluck, Justices Chief Executive for Greater London Magistrates' Courts Committee area, said:

'The night courts part of the project was always ambitious and that was why it was sensible to run a limited pilot. The pilot showed some benefits but they came at a considerable expense. However, uppermost amongst the benefits were very significant gains in inter-agency working from which we learnt much and the pilot ran very smoothly thanks to the considerable efforts of all the professional court users and other criminal justice organisations.'

Both Justices Chief Executives were keen to commend the positive work done by all the agencies and particularly mentioned the dedication of their own legal advisers, ushers and back office staff and the judiciary; as well as other less prominent organisations such as Youth Offending Teams, Drug Referral Units and Bail Hostels.

The final cost of the three pilot projects was £2.04million. The results have shown the value of close working between different criminal justice agencies which will be taken forward in the work to be undertaken by the new local Criminal Justice Boards.

Notes for Editors

1. The full report is available on the LCD website on
http://www.lcd.gov.uk and a copy of Yvette Cooper's ministerial statement is attached.

2. The pilot projects, run at Manchester City Magistrates' Court and Bow Street Magistrates' Court, London, trialled the new early morning and late night sittings. The scheme was designed to:

- respond to night arrests;
- reduce delays in the justice process; and
- better serve the needs of victims and witnesses in terms of offering more convenient court times.

3. Manchester Magistrates' Court started on 14 May 2002 operating an early morning courts covering Monday to Friday to handle remand cases and help clear the 'overnighters'. These courts started sitting at 9.00am and all criminal justice personnel were committed to the hour earlier start. Evening trials were listed for twice weekly evening sessions from 4pm to 8pm on a Tuesday and Thursday in order to offer more convenient times to victims and witnesses.

4. Starting from Friday 17 May, Bow Street Magistrates' Court operated a late night session heard by a District Judge (Magistrates' Courts) from 6pm to midnight on Fridays and Saturdays. This was designed to tackle some of the cases that build up over the weekend and thus ease the Monday morning burden which can delay the day's planned caseload.

5. The pilots ended on 28 September 2002.

ENDS

(Ministerial Statement follows)

MINISTERIAL STATEMENT - EXTENDED COURT SITTING HOURS PILOTS IN MAGISTRATES' COURTS

The Government has received the independent report (by PA Consulting) on the extended court sitting hours pilots that took place last year in magistrates' courts in London and Manchester between May and September. Ministers are very grateful for the hard and positive work put in by all the staff involved in the pilots from across the CJS agencies, as well as the judiciary, both magistrates and District Judges.

Lord Justice Auld recommended in his Review of the Criminal Courts that there be a "thorough examination of the need for and the costs/benefits of extending court working hours". The sitting hours conventionally used in magistrates' courts have remained essentially unchanged and set on a traditional basis for many years. The Government, therefore, decided to pilot alternative working hours in magistrates' courts in order to test possible improvements on the courts' efficiency and effectiveness in the interests of the whole Criminal Justice System.

Three distinct pilots were established with the local criminal justice agencies to test out variations of extended court sitting hours.

The three aspects of extended hours that were tested specifically were:

In London Bow Street magistrates' court: the extended hours courts ran on Friday and Saturday night from 6pm to midnight to deal with first appearances of defendants charged in Westminster earlier in the day.

In Manchester City magistrates' court two schemes ran:

- an early morning remand court starting at 9am rather than the normal 10am, in three courts daily from Monday to Friday. These courts heard first appearances of adult defendants arrested and held in police custody the previous night; and

- an evening trial court ran from 4pm to 8pm on Tuesday and Thursday evenings. This court heard adult trial cases for offences where there was no likelihood of custody

The five main offence types heard in London were theft, failure to surrender, begging drunk and disorderly and possession of drugs. While in Manchester in the early remand courts the five main offence types were theft, breach of the peace, driving without insurance, failure to surrender, and breach of bail. In the Manchester evening court, the large majority of cases were motoring offences.

During the pilots, 368 defendants appeared in Bow Street magistrates' court London, 534 in Manchester magistrates' court in the early morning courts and 88 in the evening trial court. It is worth noting that all defendants appearing before the courts had to be 'fit to be charged' and not under the 'influence' or otherwise incapable.

PA Consulting has produced a full evaluation report. The report's conclusion has been that whilst there has been some reduction in delays and some qualitative improvements for victims and witnesses, the extended court sitting hours piloted in magistrates' courts proved to be prohibitively expensive and were not cost effective especially given the fact that there are only limited capacity pressures facing the magistrates courts during normal sitting hours

The findings indicated that the early morning sittings did assist the handling of cases and the earlier hearings of overnight remand cases had a beneficial effect on those cases already listed for hearing that day. In contrast there was less demand for the late night trials option, where the relatively low volume of cases led to
disproportionate additional costs.

PA Consulting concluded that there were insufficient benefits in terms of increased throughput, reduced delay, improved attrition or overall quality of justice to justify the higher costs of extending court hours under current capacity conditions. However, they noted that useful lessons could be learnt from the pilots in dealing with increased pressures on court capacity due to increased workloads which might arise in the future, from such initiatives as Street Crime, increased numbers of police officers.

The cost of the pilots reflected the fact that most agencies in the criminal justice system currently have staff terms and conditions and working arrangements based on a 'normal' working day, except the police and prisons. Extending court business into the evening or weekends is more expensive due to the need to recompense staff for working unsociable hours and the additional costs of providing more staff to cover evening courts. The high fixed costs of secure transport and custody of prisoners also contributed significantly to the costs of the pilots.

Preliminary costings for the three pilots were in the order of £5.4m. In fact, partly as a result of reducing the length of the pilots to four months without prejudicing their evaluation, the final total cost was £2.04m, including national project costs. The additional direct cost of handling each defendant was: £3,257 in London; £589 for Manchester morning courts and £1,322 for Manchester evening trials. In particular, the relatively low number of cases in London affected that particular pilot's value for money, especially as this cost does not include the use of prisons for remanded defendants but the temporary, and certainly not long-term alternative, of police cells. The Manchester morning courts were the least costly due to the higher volumes involved, but the pilots identified important lessons about the actual mechanics of how such courts should be run.

The inter-agency pilots have greatly assisted the working relationships in two of the country's largest metropolitan areas and a significant number of cases have been dealt with, despite the unpredictable nature of the number of cases that would actually occur during the pilots. Early operational problems, such as prisoner delivery were largely resolved quickly.

This exercise has meant that the Government has learnt valuable lessons which can be shared with all the local criminal justice agencies throughout the country and improvements made to existing arrangements, as well as establishing the ground-work for any future changes. The consultants were also charged to consider other alternatives and these have been taken into account in the Report and its recommendations. The Report's findings will be circulated to Criminal Justice Boards, Magistrates' Courts Committees and Crown Courts so that where capacity problems arise any new arrangements being considered can take into account the lessons learnt from this pilot exercise. Manchester Magistrates' Courts Committee has decided on the basis of the experience of the pilot to extend the use of early morning sessions at Trafford Magistrates' Court to include early morning fines courts. The Report's recommendations have been agreed, which are being implemented, are set out below:

- the London and Manchester protocols have been put into 'good practice' templates (which have been included in the Appendices to the Report);

- the Report is being issued out to all the agencies involved (so that should specific pressure require extended magistrates' court hours in any particular location or in order to respond to initiatives, advantage can be taken of the work done so far);

- the lessons learnt are being shared with the Crown Court where there is greater immediate pressure in relation to caseload; and

- the most practical elements of the pilots, the early morning sittings (probably focusing on a 9:30 start) and the use of 'specialist courts' in the late afternoon, will be actively considered by all Magistrates' Courts Committees (MCCs) - where the need and practical arrangements will be a matter for each MCC to decided upon in conjunction with their CJS colleagues under the umbrella of the new local Criminal Justice Boards.

The Government will continue to explore ways to improve and update the working practices of the courts.

Lord Chancellor's Department Press Notice
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54 Victoria Street,
London SW1E 6QW
www.lcd.gov.uk